Drugs purchase within guaranteed volume of free medical assistance

The order of procurement of medicines within the guaranteed volume of free medical care is regulated by the Resolution of the Government of the Republic of Kazakhstan dated June 4, 2021 No. 375 "On the approval of the Rules for organizing and conducting the purchase of medicines, medical devices and specialized medical products within the guaranteed volume of free medical care and (or) in the system of mandatory social health insurance, pharmaceutical services" and is carried out in accordance with the principles of:

1) providing potential suppliers with equal opportunities to participate in the procurement procedure;
2) fair competition among potential suppliers;
3) publicity and transparency of the procurement process;

4) support of domestic commodity producers.

The purchase of medicines, medical products or pharmaceutical services is carried out by the customer or the procurement organizer in one of the following ways:

1) tender;
2) request for quotations;
3) from a single source;

4) from a single distributor in the cases provided for by these Rules.

Features of procurement of medicines:

The following requirements are imposed on the purchased and dispensed (when purchasing pharmaceutical services) medicines, medical devices, preventive (immunobiological, diagnostic, disinfectant) medicines intended for the provision of a guaranteed volume of free medical care and medical assistance in the system of compulsory social health insurance, specified in paragraph 18:

1) Availability of registration of medicines, medical products in the Republic of Kazakhstan in accordance with the provisions of the Code and the procedure determined by the authorized body in the field of healthcare (with the exception of medicines manufactured in pharmacies, orphan drugs included in the list of orphan drugs approved by the authorized body in the field of healthcare, unregistered medicines, medical devices, components that are part of a medical device and are not used as an independent product or device, imported into the territory of the Republic of Kazakhstan on the basis of a conclusion (permit document) issued by the authorized body in the field of healthcare).

The absence of the need to register a component of medical equipment (a set of supplies) is confirmed by a letter from an expert organization or an authorized body in the field of healthcare.

2) Compliance of the characteristic or technical specification with the conditions of the announcement or invitation to purchase.

At the same time, it is allowed to exceed the proposed functional, technical, qualitative and operational characteristics of medical equipment to the requirements of the technical specification.

3) Failure to exceed the maximum prices approved by the authorized body in the field of healthcare for an international nonproprietary name and (or) a trade name (if available), taking into account the mark-up of a single distributor, the price in the announcement or invitation to purchase, with the exception of unregistered medicines and medical devices imported into the territory of the Republic of Kazakhstan on the basis of a conclusion (authorization document) issued by the authorized body in the field of healthcare.

4) Storage and transportation in conditions that ensure the preservation of their safety, effectiveness and quality, in accordance with the Rules for the storage and transportation of medicines and medical devices approved by the authorized body in the field of healthcare.

5) Compliance of labeling, consumer packaging and instructions for the use of medicines and medical products with the requirements of the legislation of the Republic of Kazakhstan and the procedure established by the authorized body in the field of healthcare, except for cases of import of unregistered medicines and (or) medical products into the Republic of Kazakhstan.

6) The shelf life of medicines and medical products on the date of delivery by the supplier to the customer is:

  • at least fifty percent of the indicated shelf life on the package (with a shelf life of less than two years);
  • at least twelve months from the indicated shelf life on the package (with a shelf life of two years or more);

7) The shelf life of medicines and medical products purchased  on the date of delivery by a supplier to a single distributor is:

  • at least sixty percent of the indicated shelf life on the package (with a shelf life of less than two years) for the supply of medicines and medical products in the period November, December of the year preceding the year for which the purchase is made and January of the coming financial year, and at least fifty percent for subsequent deliveries during the financial year;
  • at least fourteen months from the specified shelf life on the package (if the shelf life is two years or more) for the supply of medicines and medical devices in the period November, December of the year preceding the year for which the purchase is made and January of the coming financial year, and at least twelve months for subsequent supplies during the financial year.

8) The shelf life of medicines and medical products, with the exception of medicines and medical products supplied within the framework of the mobilization reserve, as well as those specified in subparagraph 9) of this paragraph, as of the date of delivery by a single distributor to the customer is:

  • at least thirty percent of the shelf life indicated on the package (if the shelf life is less than two years);
  • at least eight months from the indicated shelf life on the package (with a shelf life of two years or more).

9) The shelf life of vaccines on the date of delivery by a single distributor to the customer is:

  • at least forty percent of the indicated shelf life on the package (with a shelf life of less than two years);
  • at least ten months from the indicated shelf life on the package (with a shelf life of two years or more).

10) Less than the shelf lifes specified in subparagraphs 8) and 9) of this clause for transferable residues of medicines and medical products of a single distributor that are supplied to the customer for use before the expiration of their shelf life.

11) The novelty of medical equipment, its unused use and production in the period of twenty-four months preceding the time of delivery.

12) Introduction of medical equipment related to measuring instruments into the register of the state system of unity of measurements of the Republic of Kazakhstan in accordance with the legislation of the Republic of Kazakhstan on the unity of measurements.

The potential supplier who has expressed the desire to participate in the tender, before the deadline for the acceptance of tenders, presents to the customer or the organizer of the procurement, in a sealed form, a tender application drawn up in accordance with the provisions of the bidding documents.

The bid application of the potential supplier must contain the information listed in paragraphs 57-66 of "On the approval of the Rules for organizing and conducting the purchase of medicines, medical devices and specialized medical products within the guaranteed volume of free medical care and (or) in the system of mandatory social health insurance, pharmaceutical services".

Last update: 09.09.2021